Privacy Policy

Introduction

At New Black, we respect your privacy and are committed to protecting your personal data. This privacy policy outlines how we collect, use, and protect the personal data you provide during the recruitment process in accordance with the General Data Protection Regulation (GDPR).


Who We Are

New Black is the data controller responsible for the personal data you provide to us during your job application. If you have any questions about this privacy policy or how we handle your data, please contact us.


What Data We Collect

As part of the recruitment process, we may collect and process the following categories of personal data:

  • Identification Data: Name, date of birth, contact details (email, phone number, address).
  • Professional Information: CV/resume, cover letter, LinkedIn profile, employment history, educational background, certifications, and references.
  • Assessment Data: Interview notes, test results, or other evaluation materials.
  • Additional Information: Any data you voluntarily provide, such as salary expectations or work authorization status.
  • Sensitive Data: Only if explicitly required and permitted by law, such as information regarding disabilities for reasonable accommodations.


Why We Process Your Data

We process your personal data for the following purposes:

  1. Recruitment and Hiring: To assess your application, qualifications, and suitability for the role you have applied for.
  2. Communication: To contact you regarding the status of your application and future steps in the recruitment process.
  3. Compliance: To comply with legal obligations and regulations, such as equal opportunity laws.
  4. Future Opportunities: With your explicit consent, to retain your details in our talent pool for consideration for future roles.


Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Contractual Necessity: To take steps at your request before entering into an employment contract.
  • Legal Obligation: To comply with applicable laws and regulations.
  • Legitimate Interest: To manage our recruitment process and evaluate candidates effectively.
  • Consent: For retaining your data for future job opportunities, where you have provided explicit consent.


Data Retention

We will retain your personal data only for as long as necessary to complete the recruitment process or to comply with legal and regulatory requirements. If your application is unsuccessful, we may retain your data for future opportunities unless you withdraw your consent or request deletion. You can do so at any time by contacting us.


How We Share Your Data

We will not share your personal data with third parties unless it is necessary for the recruitment process, such as:

  • Third-party service providers who assist us with recruitment (e.g.,recruitment agencies, assessment platforms).
  • Legal authorities, if required by law.

All third-party processors are bound by strict confidentiality agreements and GDPR-compliant data protection terms.


Data Security

We have implemented appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, alteration, or disclosure. These include secure servers, encrypted communications, and access controls.


Your Rights

Under GDPR, you have the following rights regarding your personal data:

  1. Access: Request access to the data we hold about you.
  2. Rectification: Request correction of any inaccurate or incomplete data.
  3. Erasure: Request deletion of your personal data (right to be forgotten).
  4. Restriction: Request restriction of data processing in certain circumstances.
  5. Portability: Request transfer of your data to another party.
  6. Objection: Object to the processing of your data for certain purposes.
  7. Withdrawal of Consent: Withdraw your consent at any time, where processing is based on consent.

To exercise your rights, please contact us. We will respond to your request within one month, in accordance with GDPR.


Changes to This Policy

We may update this privacy policy periodically. Any changes will be posted on our website, and we encourage you to review it regularly.


Contact Us

If you have questions, concerns, or complaints about how we handle your personal data, please contact us at sandra@newblack.io.